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Todoist, a popular to-do list and task management software, has proven to be an invaluable tool for a wide range of users across various …
Starting at $36 per user, per year
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What is Todoist?
Doist, a company boasting an entirely globally distributed workforce, offers Todoist, a project management platform emphasizing the needs of a distributed workforce. The application emphasizes tracking events over time with advanced closed task and progress reporting, with custom graphics for…
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Pricing
Premium
$36
Cloud
per user, per year
Business
$60
Cloud
per user, per year
Entry-level set up fee?
- No setup fee
For the latest information on pricing, visithttp://todoist.com/pricing
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Product Details
- About
- Integrations
- Competitors
- Tech Details
- FAQs
What is Todoist?
Todoist is a web-based productivity app to help users keep track of all their important tasks and projects across 15+ platforms and in 20 different languages. With Todoist, individuals and teams can manage tasks and collaborate on shared projects on the web, mobile devices (iOS, iPad & Android), desktops (Windows & Mac), email inboxes (Gmail & Outlook), and web browsers (Google Chrome, Firefox, & Safari). Data is synchronized across all platforms in real time, even when offline.
Todoist helps break large projects down into smaller, more manageable chunks with sub-projects and sub-tasks. Plus, with labels, filters and task priority levels it's easy to categorize and customize tasks. Users are able to create a new task, view the status of their ongoing tasks, and view all completed tasks within their Todoist account.
Todoist helps users stay on-track with a unique point system called Todoist Karma. Todoist Karma gives points for completing tasks, using advanced features, and reaching weekly and monthly productivity goals. Users can see their tangible progress with visual graphs, color-coded by project. Other features of the platform include task comment abilities, overdue tasks tracking, recurring task creation, daily goal setting, customizable workflow creation, personalized productivity trends, and more.
Todoist helps break large projects down into smaller, more manageable chunks with sub-projects and sub-tasks. Plus, with labels, filters and task priority levels it's easy to categorize and customize tasks. Users are able to create a new task, view the status of their ongoing tasks, and view all completed tasks within their Todoist account.
Todoist helps users stay on-track with a unique point system called Todoist Karma. Todoist Karma gives points for completing tasks, using advanced features, and reaching weekly and monthly productivity goals. Users can see their tangible progress with visual graphs, color-coded by project. Other features of the platform include task comment abilities, overdue tasks tracking, recurring task creation, daily goal setting, customizable workflow creation, personalized productivity trends, and more.
Todoist Screenshots
Todoist Videos
What Is Todoist?
While many options can carry a large pricetag, there are tons of free project management software available. In this video produced by the TrustRadius team, learn why Todoist is one of the best free project management software on the market.
Todoist Integrations
Todoist Competitors
- Google Tasks
- Microsoft To Do (formerly Wunderlist)
- Apple Tasks
Todoist Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Apple iOS, Android, Mobile Web |
| Supported Languages | Arabic, Chinese (cn), Chinese (tw), Danish, Dutch, Finnish, French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish |
Frequently Asked Questions
Doist, a company boasting an entirely globally distributed workforce, offers Todoist, a project management platform emphasizing the needs of a distributed workforce. The application emphasizes tracking events over time with advanced closed task and progress reporting, with custom graphics for sharing or ease of review.
Google Tasks are common alternatives for Todoist.
Reviewers rate Usability highest, with a score of 9.
The most common users of Todoist are from Small Businesses (1-50 employees).
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Community Insights
TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!
- Business Problems Solved
- Pros
- Cons
- Recommendations
Todoist, a popular to-do list and task management software, has proven to be an invaluable tool for a wide range of users across various industries. Independent contractors have utilized Todoist to effectively manage tasks for multiple clients and volunteer activities, addressing forgetfulness and looming deadlines. Small teams within companies have relied on Todoist to share important tasks and facilitate team and project organization. Field service groups in consulting firms have implemented Todoist to stay on top of tasks and follow-ups with their customers. Leadership teams have found value in using Todoist to keep each other focused and on task. Nonprofit startups have embraced Todoist as an essential tool for daily and weekly tasks, setting deadlines, and assigning responsibilities.
Finance professionals have found that Todoist helps them keep track of numerous moving pieces, preventing major problems caused by missed tasks. The software is also widely used by individuals within organizations for personal and work-related task management. With its simplicity, multiple levels of nesting, and affordability compared to other platforms, Todoist has become the preferred to-do list solution for many. It has also been adopted as a fresh and effective solution for accounting tasks in various subsections of companies, replacing tired alternatives.
Freelance writers benefit from using Todoist to track clients and projects, thanks to its two-way synchronization with Google Calendar that ensures easy access. The software handles important tasks and project work, keeping users focused and organized. Individuals across different industries rely on Todoist for day-to-day planning, long-term time management, and project organization.
The robust features of Todoist make it a central hub for project management, task delegation, and workflow management. It enables users to group projects together, attach documents, and track progress effectively. Business professionals utilize Todoist to organize various business tasks including projects, blog post ideas, business development activities, and client management while having the ability to schedule tasks for specific dates.
Todoist has also proven valuable in implementing the GTD Method of task management, helping users plan and assign assignments for staff. The software's ability to sync tasks across devices makes it convenient for consulting firms and personal use alike. Freelance photographers benefit from Todoist's organizational features as they juggle multiple ongoing projects.
Users appreciate how easily Todoist syncs between devices, allowing them to manage tasks seamlessly on their computers and phones. With Todoist, productive individuals in various departments can capture and organize their tasks, ensuring that important items are not forgotten amidst urgent priorities.
Many users have found Todoist to be the best task management
Intuitive User Interface: Users have consistently praised Todoist for its intuitive and user-friendly interface. Many users have stated that the software's design makes it easy to understand and navigate, allowing them to quickly complete tasks without any confusion or complications.
Efficient Task Management: The ability to add tasks with dates, comments, priorities, and attachments while organizing projects has been highly appreciated by a significant number of users. This feature allows users to include all necessary information and keep their tasks well-structured, ensuring a smooth workflow and enhancing productivity.
Seamless Synchronization Across Devices: Numerous reviewers have expressed their satisfaction with Todoist's seamless synchronization across multiple devices. They report that their task lists remain consistent and up-to-date without encountering any bugs or technical issues. This synchronization feature provides users with the flexibility to access and manage their tasks from any device, contributing to improved productivity.
Cons:
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Limited customer support: Several users have expressed frustration with the limited customer support provided by Todoist. Some reviewers have mentioned difficulties in getting timely assistance or resolving issues, which has negatively impacted their experience with the software.
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Lack of advanced features: A number of reviewers have noted that Todoist lacks certain advanced features that are available in other task management applications. Some users have mentioned missing functionalities such as time tracking, subtasks with due dates, and more robust project management capabilities.
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Occasional technical issues: Users have reported encountering occasional technical issues while using Todoist, such as error messages like "Request failed with status code 429." While these issues may not be widespread, they can disrupt workflow and cause frustration for some users.
Users also recommend trying Todoist quickly and comparing it to other tools like Evernote and Wunderlist. They suggest giving Todoist a chance to see if it fits their needs. Another recommendation is to start with the free version of Todoist and consider upgrading to premium if necessary. It is advised to take time to set up Todoist correctly and explore its integration with other platforms. Users suggest exploring the features of Todoist and checking out tutorials and articles on how to use them. Additionally, they recommend trying the free trial of Todoist and considering upgrading to the premium version if needed. It is also suggested to try other programs alongside Todoist to find the best app for one's workflow. Users think that Todoist is a wonderful and powerful tool that can make work easier and more productive. However, they recommend looking for other tools if mail implementation is required. Evaluating the layout of Todoist to see if it suits one's task and event tracking needs is advised. Finally, users recommend using Todoist for smaller projects or individual use rather than for larger team dynamics, as it is not a project management software.
Attribute Ratings
Reviews
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November 05, 2021
Todoist is Awesome!!!
Many of my colleagues use Todoist: To-Do List & Task Manager; I personally use it from day-to-day to work planning basically all aspect of my life. This application is just awesome.
- Small tasks which are easily forgetable will never be forgotten with todoist
- Serves as a extremely good reminder basically taking over majority of the functionality of both Google Canlendar and Google Task
- Easy for collaborating with teammates, family memebers on different project; great structure and organization.
- Come out with a calendar feature which will give user overall view of month or maybe year.
- Write more documentations and tips and tricks to use the app for both new and seasoned users.
- Keep improving and be inovative to make the app even better.
July 01, 2021
Simple elegance and excellence in task management
We use [Todoist: To-Do List & Task Manager] across our micro company to manage our workload and task management. It is used for all our projects, internal and external, and is integrated into our calendar system Fantastical. Todoist also integrates into Google Workplace as well as our Chrome browsers to provide access to our tasks across a whole suit of our working environment.
- Simple, intuitive and clutter-free user interface
- Focus on tasks and not frills
- Masses of integrations with other software
- Low cost
- Lacks some integration options
It is used on an individual basis to keep priorities in line when managing multiple projects and clients. It is also being used to organize repeated procedures. This is done by creating projects for various facets of the individual's life and then organizing tasks within each of those. Days are prioritized at the end of each week and tasks are moved according to available work time and rolling deadlines.
- Todoist: To-Do List & Task Manager syncs across platforms so that my tasks align with my calendar
- Allows me to change views and create sub-tasks within each project with notes, files, and reminders
- Todoist: To-Do List & Task Manager allows me to quickly add tasks to any project with due dates by using natural typing on all my devices.
- I wish it were easier to see files and notes
- The paywall limits the project number and some features that make it outstanding.
- I wish there were a time tracking tool built into the app.
Todoist: To-Do List & Task Manager is my task and project management software for every task of my company. It provides a robust and flexible framework for structuring projects, recurring tasks, managing deadlines, and setting up filters and saved searches, among other features.
I also happen to rely on Todoist: To-Do List & Task Manager for personal and household task management.
I also happen to rely on Todoist: To-Do List & Task Manager for personal and household task management.
- Accessible from any platform
- Excellent iPhone app
- Fast task entry with smart interpretation of dates, projects, and other metadata
- Undergoing rapid iterative development with a responsive support team and excellent "Ambition & Balance" blog from the company
- Mac app (my primary platform) is lackluster; it seems to be a wrapper to the web interface. They should have a native app to compete better with Things 3 on a Mac
- The new board view (Kanban view) is great, but it's brand new and could use some enhancements to catch up to Trello, monday.com, etc.
- The completed task log is really slow
- I wish the sync, security, encryption, and privacy features were clearer, better, and more transparent
As an independent contractor, I use it for business task management for several clients and volunteer activities. Currently, I use the free plan, which is very robust for my needs. Currently, I do not use Todoist in a shared capacity.
- Free plan offers two viewing options and 4 color themes; paid plans offer more
- Can integrate with Google Calendar, IFTTT, and Zapier apps
- Viewing format is pretty uncomplicated, including sidebar, easy on the eyes
- Importable and exportable data, emails
- Optional beta testing opportunities (can opt in/opt out at any time)
- Windows emojis can be added with text, but I found that out indirectly when looking at updated features in Todoist help articles. If you are reading about this for the first time, if you are a Windows10 user, click the Windows key plus the period key at [the] insertion point in [the] text to access emojis.
- Moving from subtasks to creating new tasks seems to be somewhat cumbersome.
- I know I'm a free plan user, but it would be more fun to have more themes available for both the free plan and the paid plans.
I use Todoist to manage all my tasks not related to projects. I also use it as a CRM for personal meetings and a wish list for books and other things I am looking to purchase. All my tasks are split into two sections. One for personal and one for business. Each section is then broken down into subsections for easier management. Each task is rated for priority and given a date. This helps keep me organized and on top of all my tasks.
- It helps prioritize all tasks with easy sorting and viewing options.
- It has really good daily reminders.
- It uses "Karma" to keep me motivated to get my daily tasks done. Karma is a daily goal-setting tool.
- It uses and "Inbox" which is a great daily brain dump I can use to sort later on.
- I tried to collaborate with the tool but found it frustrating, but that was a few years ago.
- I don't like how subtasks are created. I wish they could be done with a tab and enter much like bullets are created. Not a dealbreaker though.
- You really need to use the paid version to maximize the effectiveness of Todoist.
April 26, 2021
Todoist is my literal second brian
While I was responsible for OEC's Field Services Group, I implemented Todoist throughout my team to help them better keep things moving in their work as field consultants. There are so many things that they need to follow up on and maintain to keep customers moving along and Todoist is an easy, app-based solution that facilitated that. My leadership team also shared projects amongst ourselves to keep each other on task and focused on a daily basis.
- Time and location based reminders
- Sharing of task visibility between leadership
- App, desktop, and web versions to allow flexibility based on location
- Easier ways to create filtering
- Sharing could be easier to implement - once it's set it's good but it's not as easy as it could be
I have used [Todoist: To-Do List & Task Manager] for over 7 years to track my business and personal tasks and I introduced it to my executive team a few years ago. The reason for my roll-out to this team was to be able to delegate critical tasks and to track their status on a daily basis. These were the top 10 to 15 tasks that needed to be addressed by our division at any given time and Todoist helped me to improve my reporting to corporate management on their status.
- Being able to manage tasks across multiple devices and platforms is absolutely critical to me. If I am out of the office, the tasks will be on my phone. But they are also readily accessible on the web, on my desktop, and on my iPad.
- There are several ways to organize your tasks... via Projects, Labels, Boards, Lists, etc. that allow users to use Todoist to fit their productivity workflow. I use them all and I have been delighted to see how Todoist has continued to improve and advance the Todoist application over the years.
- I rely extensively on recurring tasks which allow me to never forget a birthday, monthly submission, chore at home, etc. Todoist offers many ways to manage recurring tasks, such as, "every week", "every April 8", "every fourth Thursday in November", etc.
- The Todoist application now works almost identically across all platforms. There is a minor improvement that I would like to see on iOS and that is the ability to show task count by custom filter.
- In Board view, I want to be able to easily add sub-tasks to a parent task.
- Besides those two minor improvements, I am extremely happy with the application.
September 10, 2020
Affordable, flexible, cross-platform to-do lists.
Todoist is great for my personal to-do list. I like that it gives a compartmentalized view of my todos, though we use more robust business process management tools for managing projects and workflows across the organization. For strictly a to-do list, it is the best I've found. It allows multiple levels of nesting, and is more affordable and easier to use than OmniFocus.
- Onboarding and complexity is kept to a minimum. Other platforms like OmniFocus were far too complex to figure out in comparison.
- Flexibility was key as well. I was able to quickly set up personal and professional to-do's, without a lot of additional effort.
- Their premium features were very affordable compared to similar solutions. OmniFocus is much more expensive and you have to buy separate desktop and mobile licenses.
- Platform-independent. There are some very elegant mac-only solutions, but Todoist is available for Mac/PC and as a web app. This lets our whole team use it independently, although not together. Todoist isn't designed for major organizations, but does what it does very well.
- Could have better large project management tools and collaboration tools, but as an individual task manager/to-do list, it's amazing and very flexible.
- The basic app feature set is somewhat limited, but the upgrade is much more affordable than a few of its competitors/alternatives. For individual users and small teams, it can be very effective.
- A bit of an extension of #2, but the notes feature would be a good thing to include in the free version of the app. May help to build trust/buy-in before a full commitment.
- Its flexibility could be a downside compared to more structured apps like OmniFocus, but I personally appreciated it.
July 23, 2020
An easy-to-use and adaptive to-do list application
My lab group used Todoist to plan, organize, and coordinate work among peers. Todoist offers a great advantage over other similar programs including easy implementation, attractive features, easy access from multiple devices, and timely reminders before important events. The Pro version of the software offers added advantages such as sending cryptic invitations to individuals to safeguard sensitive information. Overall, it is a great tool for planning work in a small setup.
- Easy implementation
- Great features
- Attractive interface
- Often prone to unexpected crashes
- The Pro version is a tad bit expensive
- Not widely popular. Hence, marketing should be improved.
February 26, 2020
Todoist is an excellent task management app for small teams
We've used Todoist as a project management tool between two teammates in the same department. It's helped the two of us specifically collaborate more effectively and keep track of what the other person is working on without involving the entire organization. We've really enjoyed the features that allow us to sort, tag, and assign tasks between the two of us. We're also able to use this in conjunction with our own personal todo lists, which means tasks aren't getting lost on a new app we're forgetting to check!
- Tags
- Project Categories
- Assigning Tasks
- No complaints here - I think it's a great todo list app
February 13, 2020
Todoist - Simple and straightforward Task Manager
I use Todoist to keep track of both key business and personal projects that need to be done. It has been an excellent tool to get critical items for projects listed out and prioritized quickly. It is effortless to get something entered and then sort from the inbox into the appropriate project folder.
- Good for quick lists.
- Helps keep projects moving forward.
- Free version is limiting on features.
- Suitable for individuals, probably other options if you are looking for more team-oriented tools.
January 18, 2020
A nice task manager for weekly use
I've used ToDoist as a task manager for my consulting firm, as well as personal use. Having all my tasks synced across all my devices was a key sell point to this solution. Also - having a simple method to add tasks to specific projects and prioritize the quickly and easily was important to me as well.
- Multi-device sync - Sounds basic, but who can live without this?
- Scheduling - Ss simple as typing "Tuesday at 7 pm" or something similar, and the system schedules the task properly, no date/time picking.
- Outlook/Office 365 - Integration is seriously lacking/non-existent.
- Task view - I'd like to see a weekly/monthly view.
January 17, 2020
Todoist is the best of the best, as long as you pay for it
As a freelance photographer, I need to stay organized. I always have multiple projects going on all at once. I've been using Todoist for about three years and it has helped me to make sure that I get both my business and personal work done. I love how easily it syncs between my computer and phone.
- I like how Todoist has the ability to create subtasks which helps to keep me on track of entire projects.
- Todoist integrates with tons of apps including Google Assistant. If you are already part of the G Suite's world, this is a great option to have. I also love how it integrates with the Chrome browser. I use it a lot to mark websites that I want to read later.
- The app is missing a lot of functionality unless you pay the monthly fee.
- The reminders function doesn't work unless you are on the paid plan. A todo app without reminders is almost useless for me.
January 16, 2020
Love it! I use it every day!
As someone with lots of clients, I rely on Todoist daily to give me prompts on what to do and when to do it. I find it most useful when I have to send a client an email but I'm too busy (so I put that task in for later) and when I have to follow up on a client. I also love that with the Premium version, I can schedule in the exact time and date for a prompt to remind me to do something. I also like the gamification of it, where I get points for completing tasks. I'm now a Karma Master. :)
- Gamification. Todoist makes it a little fun to challenge and beat yourself.
- The Todoist Mac App is a godsend. I don't like to open browsers or a new tab for a to-do list. It impacts workflow. I would rather have a native app that opens independently of Chrome.
- I love that the whole interface is simple and easy to work with, and quite intuitive.
- I would like a calendar view of the tasks that I've set times and dates to. I think that will increase productivity as I would have an overall, visual view of what to do, when to do it and when to stop doing it. Right now, I'm doing tasks when I feel like doing them, or force myself to do them at a certain time. I certainly would like to cultivate the habit of looking at the calendar, seeing a task there and just doing it without thinking about it too much.
January 11, 2020
Todoist is the best to-do manager I've ever used!
Todoist is primarily used by a few folks in my department. Please take note, however - they're the most productive folks we have. Todoist obviously can't take all the credit for that, but it's a ringing endorsement. Todoist does a great job of making it easy to capture all the menial tasks that pop up on an IT department's radar but then get lost when a fire comes up.
- Tasks can be quickly added via keyboard shortcut (literally, the Q key).
- Easy predictive language makes scheduling super easy.
- There are options for emailing or tagging to-do items with an email, but the Outlook one is currently deprecated.
- It's only possible to see a history log and completed tasks in the premium version.
January 10, 2020
Quick, easy to use, and isn't bogged down with extra features
I just used Todoist myself to help me jot down what I needed to accomplish that day. I would keep it open and make a list. Then I would order it and just go down the list throughout the day. It is basically a free replacement for a Post-It note. Its strength is that it is simple.
- Simple to-do list.
- Easy to order and organize to-do lists.
- In the browser, there is no download required.
- There are some functionality and advanced features they could add. I think it does its job though.
- They should consider adding a board view.
January 09, 2020
Good User Experience. Simple To Use.
I am the only person within our agency that uses Todoist. I use it for work and personal task management. So whilst it doesn't directly address business problems, it helps me to feel better organized and on top of day-to-day tasks.
- It's simplicity is key to me.
- Given I use the free version, I have no issues with Todoist.
December 19, 2019
Just try it!
Use it as a collobrative tool and share with team members and also use it at home for to-do lists and even shopping. It is a great tool, even the free version is great.
- Categorize.
- Organize.
- Cost-based subscription.
- Sharing with non-paid users.
December 13, 2019
Helps keep our tasks organized and helps us complete them on time!
Todoist helps me visualize the tasks I need to complete. It is used by me to help organize and keep track of my to-do list.
- See exactly what tasks I need to do.
- Organize tasks needing to be done.
- Delegate tasks to others.
- Would be great if we can put due dates in.
October 16, 2019
No more overwhelm
I use it for my own different business and personal projects. I don't share it with co-workers. Basically I brainstorm ideas and put them in different buckets, and later I put priorities and dates on them. This helps me organize myself while I have a lot of things I participate in. Previously I've done everything on paper and in Trello. Todoist solves the overwhelm partially, could be better tho.
- Alternative to pen and paper planning.
- Can easily move tasks between projects and break things down to smaller ones.
- I like ability to prioritize and put dates with shortcuts when writing the name of the task.
- Lots of keyboard shortcuts that are helpful and save time.
- Multiplatform, you can use it as browser extension, their website, apps and in gmail.
- I don't like that you need to buy premium to use tags, such things are often available for free in competition.
- It does not have its own calendar type of feature, only couple following days, I use google calendar with it.
September 21, 2019
Todoist? It's done!
I use Todoist to keep track of project items that might not fit better inside of a work item in TFS. A few other team members use it as well. The ability to schedule tasks in the future or as recurring jobs is a great plus, especially in the free edition.
- The recurring (every day/week/Tuesday/15th) scheduling is a great plus.
- The mobile app works flawlessly, in my experience.
- I like being able to group tasks under projects.
- You need to pay for Premium to add notes to work items (not a big deal, really).
Todoist is what I use to manage my daily tasks in my professional and personal life. While my organization uses a more advanced project management software (Teamwork Projects) to manage the big picture tasks and workflows of our office, I find Todoist's simplicity to be key in managing small tasks that pop up through emails or small internal tasks that we don't necessarily want to build out a big project for.
- Simplicity & Ease of Use - Todoist is very user-friendly and simple to understand. They make it easy to add tasks with dates, comments, priorities, and attachments while organizing your projects. It's similar to creating a checklist!
- Apps - I have Todoist on my phone, my MacBook and my iPad and they all sync seamlessly. I personally haven't run into any bugs using these apps for three years now and they're always pushing updates through. When I'm at a conference with my iPad, I can still see all of my tasks and when I'm on the go with my phone, I can see all my tasks too. I'm not tied to my work desktop!
- Price - For $3 a month for personal use and $5 a month per user for business use, Todoist's pricing is very reasonable. They also offer a free version which is very nice as well! So if you're looking for a project management software with no frills at a low cost, Todoist could be your savior!
- Task Dependencies - Particularly for business projects, I'd love if we could make one team member's task dependent on another's where we could say "do this task 3 days after another one is complete"
- No Two Factor Authentication - For me personally, I like to keep all my passwords secure and backed up by two-factor authentication. Just wish this was something Todoist offered!
- Adding Start Date & End Date - Sometimes I set an end date farther in the future, but I'm not alerted that I need to be working on it before then to achieve that due date. If I look at the "Next 7 Days" section, I can see upcoming tasks, but ideally, I'd love to be able to set a start date and an end date so it could appear in today's tasks without needing to be completed today.
August 16, 2019
The best free task management app
Personal task management integrated with business task management tools.
- Multiplatform task management: A well-built task management app with outstanding support on PCs, mobile devices and the web.
- Ease of use.
- Backup options - As of the date of the review, there is no option to backup your tasks or export them outside the app. There are help pages pointing to a "Backup" tab that seems to no longer exist.
- Collaboration - There are no options to collaborate on tasks or projects.
January 08, 2019
Todoist: Slimmed-Down and Simple Task Management
Todoist is being used by every full-time team member at our software-as-a-service (SaaS) startup in the nonprofit space. We use it for daily and weekly tasks that we perform individually, so as to set deadlines and priorities, along with assigning one another tasks that relate to our individual work in each department.
- Todoist is great at automatically setting you up to easily create deadlines and priorities on a few clicks. This takes away the guesswork of poor user interface design and makes for more efficient workdays!
- Todoist makes it very easy to see things in a timeline manner on the main dashboard, which is nice when looking at a week's or month's work.
- Todoist sends daily reminders of what you have on your plate for the day, as well as which tasks are overdue, which is exactly the daily summary I like to have.
- Todoist does not make it easy to find a "calendar view" of the tasks-at-hand. I like being able to scroll through lists of my "Today" tasks, "The Next 7 Days" tasks, etc., but I would like to have a clearer feature where I can see a calendar of how many tasks I have on each date, and how many Priority 1 versus Priority 3 or Priority 4 tasks I have, etc., in more calendar or graph-based visuals.
- Todoist does not necessarily allow for automatic sharing of tasks, which I would prefer in such a small team at this point in time. You can share tasks one-by-one, but I think there could be strength to setting a default where you inverse the model and allow people to hide tasks as individual-view only, versus just allowing others to see what is on your plate. I think this would foster more collaboration and allow others to see what you have on your plate that they may be able to help with, too!
- Todoist doesn't have a quick-view to see which other team members have set up Todoist, and how many tasks they have as you scroll through any calendar or list views. This would be really helpful for team capacity planning and covering or leveling out work loads.